Annual report and hall meetings

Annual report and accounts for the year ended 31 December 2018



The approved 2018 Annual Report including the accounts was presented to the Annual General Meeting held on 6 March 2019.
 
Here is an extract:

Principal activities in pursuit of our objectives

The hall is in use on a regular basis by a number of user groups that cover a wide cross section of the population and community organisations.  Regular users of the hall in 2018 were: St Andrew’s Church; Staindrop and District Young Farmers; Older People’s Luncheon Club; Gentle Exercise; Complete Fitness and Pilates classes, Art classes, the Vintage Pipers; Tea & Chat group; Winston Parish Council; the Playing Field Association; Morris Dancers and guitar/bagpipe practice sessions.

The hall was used for a variety of private functions during the year and we again saw an marked increase in bookings for children’s and private parties.  Regular bookings were maintained and we had a new regular booking from October for a monthly men’s Beer and Banter group that is proving popular. 

 

Funding strategy and reserves policy

Our strategy is to maintain the revenue budget on a self-financing basis i.e. lettings and other operational income covers overheads and general expenses, with restricted funds secured for future major remedial work on the building which is now over 65 years old.  With the help of grant funding for one off expenditure, e.g. electrical equipment renewal, together with the 150 club lottery income, we are able to maintain this strategy.  Our income and expenditure budget for 2019 was approved in December 2018 forecasting a surplus of approximately £2300.  Funds in our higher interest investment account are set aside to cover projected costs of future major renovation and other work and we are commissioning a survey to provide assurance to our trustees that our reserves are adequate.  In addition, we have a designated account that contains funding for immediate and unexpected needs that we keep at a level of approximately 6 month’s expenditure.  Management Committee approval is needed for any expenditure from the restricted and designated accounts.  On line banking and our direct payment process via the BACS facility to hirers is now well established and most payments are received electronically.  We also use BACS to pay invoices where possible.  This has speeded up our processes and allows us to monitor our financial position in real time.


Achievements in 2018

The hall has continued to be used on a regular basis by our user groups listed above.  We were also pleased to continue the availability of gentle and more demanding exercise classes for our community with Complete Fitness seeing a trend for increasing numbers throughout the year.  We had secured a grant from Local Giving for PA equipment and shortfall in instructor fees for 2018 and now have secured another grant for instructor fees that will ensure viability of all our classes throughout 2019.  Our facilities and competitive hiring rates are appreciated by families and groups from outside our immediate community and this has led to additional private hiring income and an operating surplus of ~£3800 for the year. 

During 2018 we have maintained our high management standards; the committee review our ongoing requirements and commitments at each quarterly meeting and our management policies are reviewed on a cyclical basis.  A major piece of work this year has been to ensure our compliance with the General Data Compliance Regulations (GDPR).  We now have an amended Data Protection Policy, and a Privacy Notice that is on our website.

We had a number of unexpected expenses in 2018.  Our 4 yearly electrical system inspection in January 2018 recommended replacement of our electrical control panel that was out of date and the water heater in the kitchen had to be replaced,  We were able to secure funding for half of the control panel expenditure from TVHC.  In addition we successfully applied for funding for New Age Kurling equipment from County Durham Community Foundation for the new Beer and Banter group.  This equipment is available for wider use in the community.  

We have now managed to build up a healthy reserve account, following the major refurbishment programme seven years ago.  We are grateful to our past sponsors for helping us to achieve this healthy position and their details are still available to view on our website and on our 'Winston Village Hall Sponsors' board prominently displayed inside the Village Hall with details of the sponsors’ businesses and their contact details. 

We ran a very successful Pie and Peas Band Night event in November 2018 that was focused on getting the community together rather than fundraising.  This event raised additional funds of £1200 and we were very grateful to everyone who contributed to making this a success; it was a truly community event.

At the Annual General Meeting on 12 March 2018 Chris Walshaw stood down as Chair, after 11 years.  Chris navigated the management committee through many changes, bringing the constitution and policies up to date and ensuring that everything operated as it should.  He ensured that the processes that we use are fit for purpose and that trustees can be assured that the charity is run effectively and in accordance with requirements.  We were sorry to lose John Thornborrow from the committee but very pleased that his wife Caroline replaced him.  With some reorganisation of responsibilities Geoff Freeman was appointed as Vice Chair to support our new chair, Helen Pattison.

To see the full report which includes the 2018 accounts and our future plans click on the link below



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Annie Dolphin,
12 Feb 2018, 02:25
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Annie Dolphin,
27 Mar 2018, 07:35
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Annie Dolphin,
19 Dec 2018, 09:00
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Annie Dolphin,
15 Apr 2019, 02:51
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Annie Dolphin,
27 Mar 2018, 07:39
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Annie Dolphin,
11 Jul 2017, 05:56
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Annie Dolphin,
13 Jun 2019, 10:19
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Annie Dolphin,
15 Apr 2019, 02:48
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Annie Dolphin,
13 Jul 2018, 03:57
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Annie Dolphin,
20 Sep 2018, 08:57
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Annie Dolphin,
15 Apr 2019, 02:44
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Annie Dolphin,
7 Mar 2017, 05:53
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Annie Dolphin,
27 Mar 2018, 07:11
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